Volunteer with a Group

 

Attending projects with friends, children, coworkers, or other civic groups is possible. Sign up together by using our team functionality. If a volunteer opportunity indicates adults must be present, youth and adults must register using the team functionality.

You can create a volunteer team with all the people you want to volunteer together. First, be sure you have your own account.

  1. Register for a volunteer account with the site or login
  2. Find a volunteer opportunity
  3. Choose Sign Up/Express Interest as a Team at the bottom
  4. Create your team or choose an existing team
  5. Choose which members you're bringing to the opportunity


Need more help? Click each section to see more help.


Watch a video on how to create and manage a team.

Team captains can sign up different members of their team for different projects, but remember--captains are responsible for attending the project AND ensuring members attend. Please ensure the person on your team is able to attend before you sign up and hold a slot for them (making it unavailable for others).

If you are registering a team, that means you will be attending too! Otherwise, members will never have any information about the project or ways for us to communicate with them.  If you will not attend, then another volunteer with a confirmed account should be captain of your team and register those people.

Please note: simply creating a team doesn't mean you've registered them for any projects. You will need to go the page of the actual project you wish to register members for and follow step 5 below.

 

Creating a Team
 

Step 1: Register for an account with the site

To sign up for any projects on our site, you must first create an account. Click Register to create an account or Login at the top right of the page if you already have an account.
 

Step 2: Create a team

Visit the My Account section of our site, and follow the Create a New Team link on the left of the page and follow the steps below.

By creating a team, you are automatically a member of that team.

Each person must have either:
1) a unique email address (2 people on team can't share the same email) OR
2) a phone number (phone number does NOT need to be unique)

3) age must be included if the team member is a minor (we'd strongly suggest you put it in for all people)



It's best to include an email address for all team members, so that they can verify their team membership, and formalize their own individual account within our system so that they can receive confirmation emails, reminders from the system, and have their hours tallied.

But, many team members never confirm their accounts, which is fine,  so the team captain is always
responsible for getting the project information to them.

If a team captain does not include an email, then that volunteer definitely cannot receive invites to receive communication from the site and the team captain will definitely be responsible for getting the project information to members.

 

Step 3: Assign roles

Assign the members who will be team captains, who will oversee the team's coordination and participation. It is best not to have more than 1-2 captains.

Please note that if you are adding children to your team that are under the age of 13 you must use a parent or guardian's phone number for their contact information. Under the Children's Online Privacy Protection Act we are unable to create unique accounts with email addresses for children under the age of 13.

Captains should always register themselves for any projects they register team members for.

 

Step 4: Find Volunteer Opportunities

Once you find an opportunity that has the appropriate number of spaces and age requirements available for your team, you can sign up some or all members of your team.
 

Step 5: Express Interest/Sign Up As a Team



At the bottom of the Opportunity screen, click this to indicate you will be signing up as a member of a particular team (and not just as an individual). Depending upon the type of project you select, you will be given the choice to:

Express Interest As a Team: This is a referral, and the community organization is managing this project directly. After clicking, the next page will let you choose which members you want to bring. Once you submit, this will notify the organization of your team's interest and they will contact you to schedule you to serve.

Sign Up As a Team:  Usually this is a HandsOn managed project or a special event (unless otherwise noted in the description). After clicking, the next page will let you choose which members you want to sign up. Each member will be automatically signed up for that project. If you included an email address for your team members, they will receive a confirmation e-mail containing project information. Be sure to only sign up members of your team who have said they will attend the project.
 

Step 6. Select which members will attend the project



Every person who plans to attend the project, including YOUTH, must be signed up for the project.
 
 

Managing Teams

Q: How do I see or change which members are participating in a volunteer opportunity I’ve already signed folks up for?  What if I want to register more people?

Find the opportunity in your My Account under Upcoming Opportunities. Click on Participants.


Boxes will already be checked next to those who have already been registered (including yourself). Select or unselect the team members you do and do not want attending and click Submit



Do not go to the Volunteer Opportunity itself to add additional members once you've registered--it won't let you do it from there.

 

Q: How do I edit who is ON my team?

Go to My Account and then My Teams. Choose the team you wish to modify. Then click on the Manage Team button to open it up. You can add or remove members or email your team.





Note: You cannot edit personal information about the individual team members such as phone or email--only they can do that since you've created accounts for them in our system. Or contact us and we'll update it for you.


Need us to answer a question that is not included on this page? Please e-mail volunteer@handsonrva.org or call us at 804-409-5618.